1.3.2.2. Notifications

The Settings → Notifications page can be reached by clicking the    menu item.

The user can configure the email addresses to which the site notifications are sent.

To configure the SMTP send email notification you will need to do the following:

• From Address – Add a valid email address for sending notifications from the application, for example: approval requests, execution failure, success or scheduled workflows started
• Email Host – add email server IP or Machine name
• Port  –  add the e-mail server port
• Username – add username for login
• Password  – add the password for the user provided
• SSL enabled – check SSL enabled if you want to use SSL
• Configure the Retrieve Email Settings:
  • Email-System – chose the Active Directory attribute where the email address will be searched. The available options are email, mail and exchange (the exchange option will search for the emails from the proxyAddresses attribute)
• The Apply button saves the current configuration.

To configure the MAPI send email notification you will need to do the following:

• From Address – Add a valid email address for sending notifications from the application, for example: approval requests, execution failure, success or scheduled workflows started
• EWS URL – the Exchange server URL for discovery. If the URL is not provided, the auto discover function will be used
• Username – add username for login
• Password  – add the password for the user provided
• Exchange Version: leave blank for auto discover or select an option from the list (Exchange 2007 SP1, Exchange 2010, Exchange 2010 SP1, Exchange 2010 SP2, Exchange 2013, Exchange 2013 SP1)
• Configure the Retrieve Email Settings:
  • Email-System – chose the Active Directory attribute where the email address will be searched. The available options are email, mail and exchange (the exchange option will search for the emails from the proxyAddresses attribute)
• The Apply button saves the current configuration.

NOTE: Email-System provides different options from where the application will retrieve the user’s e-mail addresses:

• Exchange: the e-mail address will be searched in Active Directory on the proxyAddress attribute
• Mail: the e-mail address will be searched in Active Directory on the mail attribute
• E-mail: the e-mail address will be searched in Active Directory on the e-mail attribute.

After applying the configuration, the email settings can be tested by clicking the Send Test Mail button. This action will send an email from the From Address to a given address. If the email settings are valid, the email will be sent successfully. 

On the Notification Settings panel, users can also configure which notifications should be sent by Flowster Studio via email:

• Failed Executions: there will be sent an e-mail when a workflow execution will fail
• Successful Executions: there will be sent an e-mail when a workflow execution is completed
• Scheduled Executions start: there will be sent an e-mail when a scheduled workflow is started.

The Apply button saves the current configuration.
 

Workflow Timestamp toggle active count section contains the Toggle active count. By default the value for it is 1, this means that only one admin user needs to set Is Active to ON for a workflow to appear in Portal.

If the value is changed then the workflow will appear only if the number of admins that click "Toggle Active" for that specific workflow is reached.

Note: Only the super admin can see and change this toggle.